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Yacca Library NWHHS: NWHHS Research Governance

Yacca Library is the Medical Library for the North West Hopsital and Health Service (NWHHS).

Research and Non research

This page aims to provide NWHHS staff and researchers with all the information they need for conducting research with NWHHS.

There is also information for approval process to conduct SE&QI activities within NWHHS and ethics endorsement process to present your work at conferences or published in journals.

Please navigate the tabs for the activity you are undertaking.

Some terms will be shorted through out:

HREC: Human Research Ethics Committee
RGO: Research Governance Officer
SSA: Site specific assessment

 

 

The RGO for NWHHS is Sarah Keating.

(07) 4745 4521

RGONWHHS@health.qld.gov.au

Postal address:

ATT: Sarah Keating
Mount Isa Base Hospital,
PO Box 27, Mount Isa, QLD 4825


Researchers should contact the RGO for submitting a site specific assessment (SSA) application. NWHHS staff can also contact the RGO if they have any inquiries about research activities.


For inquires for ethics applications please view the HREC contacts list

Important information:

All research being conducted with Queensland Health must have valid Ethics Approval and Research Governance for each Hospital and Health Service that the project will take place.  


There are two steps for approval:

  1. Scientific & Ethical Review Process (see links below)

  2. Research Governance Process
     

The closest HREC is located in the Townsville HHS. See the links section below for more information.


Unsure if you are conducting a research or non research activity?

The Defining Research Vs Audit (PDF) may also be of use: download here

Last updated 08.08.17

Guides for completing your applications

Important information:

All research being conducted with Queensland Health must have valid Ethics Approval and Research Governance for each Hospital and Health Service that the project will take place.  

There are two steps for approval:

  1. Scientific & Ethical Review Process

  2. Research Governance (RG) Process - This page details this process.

    RG authorisation cannot be granted until HREC approval has been granted.  However, you are able to submit your RG application and the supporting documents to the RGO concurrently with your HREC application. If you choose to do this, please make this clear to the RGO at time of submission of the SSA and then send through your HREC approval letter once received.

Getting Started

Your first point of contact should be the Research Governance Officer (RGO), who can provide you with information on what process you need to follow for authorisation (site specific assessment or SSA exemption) and direct you to which staff you need to discuss your project with and obtain signatures from.

For the SSA application it is suggested you follow the Researcher User Guide (see links below), or this quick guide


Collecting signatures and discussing your research project as part of the SSA:

In your SSA you will need to discuss your project with relevant NWHHS staff members.You will also need to ask them to provide a signature on the SSA form. This indicates during the review of your application that the project was discussed with NWHHS staff who confirm that they can commit time and support to your research project if it is approved.

At this stage you must only discuss the feasibility of your project, do not start collecting any data or requesting data collection until you have both ethics and SSA approval.

Signatures required for your application to be valid (contact the RGO for relevant contact details):

  • Chief Finance Officer (section 18.3 and 18.4 of SSA) :  Please provide the CFO with a brief on your project and list any NWHHS costs or in-kind costs (such as staff time).
     
  • Head of department/s  (section 21(b) of SSA)  : Provide brief overview of your project, the protocol and any other information they may ask for. 
     
  • Please ensure that the Principal investigator and other investigators on the project have also signed where required in the SSA.

Submitting your SSA for NWHHS approval

  1. Complete your SSA on the online forms website
  2. Press submit and note the submission code
  3. Send via email to the RGO:
    • The SSA Submission Code
    • PDF copy of the SSA
    •  word copy of the approved research protocol
    • copy of the Ethics approval and approved ethics documents
    • Attach a cover letter (should include HREC code, title of project, brief explanation of your project)
    • Research agreement (if applicable / not already provided)

RGO contact details

(07) 4745 4521

RGONWHHS@health.qld.gov.au

Postal address:

ATT: Sarah Keating
Mount Isa Base Hospital,
PO Box 27, Mount Isa, QLD 4825

Last updated 16.01.18

Other guides for RG process

  • You will need to discuss your project with the data custodian if you require access to medical records and other confidential information
  • You will also need to check if you require public health act approval.
  • Please note that if you are requiring medical records as part of your research, there may be a fee of $2.50 per record invoiced. Please discuss this with the Chief Finance Officer as part of your SSA process.

last updated: 1.02.18

Important information

Regardless of whether you are planning to present the audit in the future, all clinical audit activity must be registered with the quality coordinator within your service group. See Link below, or click here for the the NWHHS QSR contacts (QHEPS site).


Definition: A clinical  audit produces information to inform delivery of best care, and measures against an existing standard.

Approval: If you are planning to publish the results, present at a conference (poster or oral) or disseminate the findings outside of Queensland Health you will need to submit to the HREC Chairperson, via the HREC Coordinator, to arrange an Ethics Endorsement letter.

 Image: Craig.parylo (2005)


Are you conducting research or an audit/QI/SE activity? The library is here to help!

Library staff can assist you with:

  • literature searches - request a literature search here
  • Planning your literature review and protocol / plan
  • Advisory information for seeking approvals for your project
  • Teaching  "the search in research" skills
  • proof reading and referencing a range of documents

 Image: Craig.parylo (2005)


Unsure if you are conducting a research or non research activity?

The Defining Research Vs Audit (PDF) may also be of use: download here

Last updated 14.09.17

Useful links

Important information

Regardless of whether you are planning to present the findings in the future, all service evaluation/quality improvement activity must be registered with the quality coordinator within your service group. Please see links below for contact information or click here.


Definition: A service evaluation or quality improvement activity defines or judges current care, and may measure service without reference to a standard. Can involve analysis of existing data or may include simple interview or questionnaire.

Approval: If you are planning to publish the results, present at a conference (poster or oral) or disseminate the findings outside of Queensland Health you will need to submit to the HREC Chairperson, via the HREC Coordinator, to arrange an Ethics Endorsement letter.

PDSA Image: University of Manchester (n.d)


Are you conducting research or an audit/QI/SE activity?

 

The library is here to help!

Library staff can assist you with:

  • literature searches - request a literature search here
  • Planning your literature review and protocol / plan
  • Advisory information for seeking approvals for your project
  • Teaching  "the search in research" skills
  • proof reading and referencing a range of documents

 


Unsure if you are conducting a research or non research activity?

The Defining Research Vs Audit (PDF) may also be of use: download here

Last updated 14.09.17

Useful information links

Getting started with your Case report

The following are some free access options that health professionals of any speciality may find useful in writing their case report.

Wanting to Publish?

Choose a journal that best suits your case study and check their website for their submission requirements, this usually includes referencing format, word count range and layout specifics.

BMJ (available on CKN) accepts Case Reports, review BMJ's guidelines for case reports and contact Yacca Library for fellowship code so you don't have to pay a publishing fee. 

Before you submit a case report for publishing it is important to have patient consent and reviewed for endorsement by a Queensland Health Human Research Ethics Committee (HREC), Please contact the Townsville  (HREC)

 

Last updated 16.01.17

Recommended Titles

Useful Links

Guidelines


The North West Health and Hospital Service acknowledges and pays respect to Aboriginal and Torres Strait Islander people and to the Traditional Owners/Custodians and Elders both past and present, on whose lands we provide health services to all Queenslanders.


The National Statement on Ethical Conduct in Human Research (2007) consists of a series of guidelines made in accordance with the National Health and Medical Research Council Act 1992.

Chapter 4.7 Aboriginal and Torres Strait Islander Peoples  provides guidance to researchers concerning research with Aboriginal and Torres Strait Islander peoples. Page 62 States:

The Values and Ethics guidelines are based on six core values identified as being important to Aboriginal and Torres Strait Islander Peoples. The message for researchers is that there is great diversity across the many Aboriginal and Torres Strait Islander cultures and societies. Application of these core values, and of additional cultural and local-language protocols, should be determined by the Aboriginal and Torres Strait Islander communities or groups involved in the research. The six core values are: Reciprocity, Respect, Equality, Responsibility, Survival and protection, Spirit and Integrity.

Page 8, Keeping research on track: a guide for Aboriginal and Torres Strait Islander peoples about health research ethics

Image: Keeping research on track Page 8.


There should be evidence of support for the research project from relevant Aboriginal and   Torres Strait Islander communities or groups and the research methodology should engage with their social and cultural practices (National Statement on Ethical Conduct in Human Research, 2007 pg 63). This is usually done through the researcher discussing the project with the community/committees they wish to work with and requesting a written letter of support. Please contact the RGO or the relevant HREC for further information. 

Last updated 14.09.17

Publications - Standards and Policies

Last updated 3.8.17

Other Useful Links

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Library support to NWHHS staff

Are you conducting research or an audit/QI/SE activity? The library is here to help!

More info on our NWHHS staff research support page

Library staff can assist you with:

  • literature searches - request a literature search here
  • Planning your literature review and protocol / plan
  • Advisory information for seeking approvals for your project
  • Teaching  "the search in research" skills
  • proof reading and referencing a range of documents

 

Contact / Visit us

Open Monday to Friday 8:30 am - 4:30 pm

email: mt_isa_library@health.qld.gov.au   phone: (07) 4745 4532

visit us: Mount Isa Base Hospital, located between the Renal Unit and MICRRH.

 

Yacca Library is jointly Funded by NWHHS and JCU/MICRRH